Tag: BMOI

Death, Taxes and Estates: Endgame part 1

RobHLeave a comment

I’ve had the dubious privilege of serving as the executor of the estate of my late mother, who was predeceased by my father. I’ve been documenting my journey along the way (previous instalment here).

This instalment is subtitled “Endgame” because late last week I received a Clearance Certificate from CRA. The Clearance Certificate allows me as the executor to distribute the funds in the estate to the beneficiaries without worrying that the CRA will come knocking on my door at some future date looking for taxes1.

So now it is time to move money around from estate to beneficiaries, close accounts and shred the piles of paper in the filing cabinet. Money exists in three places: a CIBC bank account (not an estate account), a CIBC estate account, and in a BMO Investorline estate account.

CIBC Bank Account

Thanks to the advice of a friend who went through this before me, I had a joint chequing account with my mother. It was her account, and I never touched it, but when she died, the account became mine completely, no different than the other chequing account I hold at CIBC. This arrangement proved very handy in the early days of the estate, as I was able to pay funeral expenses out of this account without being out of pocket myself. The balance was low here, and a few e-Transfers to the beneficiaries later, the funds were cleared. A call to CIBC telephone banking (a surprisingly painless experience), and this account was closed from the comfort of my couch.

BMO Investorline

The vast majority of the estate funds are held at BMO Investorline, since I was acting as my parents’ DIY advisor for about 10 years. When my mother died, her RRIF and TFSA passed to her beneficiaries outside of the probate process (you’ve done this, right? Read more here). Her non-registered funds were converted into a brand new estate account and all the assets were transferred in kind. I could not access this account until I had a probated will. With full access, I eventually converted all the holdings into non-interest bearing cash; all that happened over a year ago (December 2024, to be exact). The account has been largely dormant since then, although I did pay the whopping tax bill for my mother’s Final Return2 from it.

Moving the funds out of BMO Investorline couldn’t be easier; thanks to their AccountLink service, you can write cheques against the cash balance held in your non-registered Investorline account. They do charge $1 for each transaction after the first 2 in any calendar month, so I have to make sure I leave enough cash behind to deal with that3.

CIBC Estate Account

Estate accounts are required to deposit cheques made out to the estate. One possible source of such a payment is CRA4, the other is death benefits from CPP/QPP and/or life insurance policies. My experience with the creation and management of a CIBC estate account was a total disaster. Something that should be relatively straightforward is inexplicably very labour intensive. The reasons are probably only knowable to CIBC, but I’ll give my perspective here:

  • The workflow has not been updated in decades. Opening an estate account required me to make an appointment at the bank. At this appointment, I sat in a chair in an office while I watched the bank employee type my information into some sort of online form. My involvement at this meeting was limited to producing a death certificate and repeating answers to questions that the bank already had in their systems (my name/address etc etc).
  • The branch employees do not understand how estate accounts work and they rely on a centrally located help desk to guide them through the process. I know this because the branch employee inadvertently gave me the number to this help desk and the very helpful employee I spoke to there was confused that a customer rather than a branch was calling.
  • There are no electronic records, no electronic access to estate accounts. Deposit a cheque? Visit the bank. Want the balance? Visit the bank. It’s all very circa 1970.
  • And, lastly, for all this, they have the gall to charge a $5 monthly service fee for “record keeping”.

Anyway, I am guessing that all the major banks are terrible with estates, but it’s hard to imagine a worse experience than with CIBC.

So, to close this account, I need an appointment (of course). The soonest one I could get at my local branch was a week away. I’ve compiled all the materials needed to unlock the funds (probated will, death certificate, blood sample) so I’m hoping this is a “one and done” kind of visit, but I’m not holding my breath on that one.

What’s especially annoying about the estate account is that it has a relatively small amount of money in it, growing smaller monthly thanks to the monthly service fee.

But this chapter is nearly over. Make no mistake, serving as an executor is a lot of work and requires a lot of patience.

  1. Per https://www.canada.ca/en/revenue-agency/services/tax/individuals/life-events/doing-taxes-someone-died/clearance-certificate.html: A clearance certificate will allow you, as the legal representative, to distribute assets without the risk of being personally responsible for unpaid amounts the person who died, estate, trust, or corporation might owe to the CRA. ↩︎
  2. RRIFs and non-registered accounts generate a lot of tax since they are assumed to be sold and converted to income in the hands of the account holder on the day of death. It’s nearly unavoidable, but I wrote a bit about reducing that tax bomb here. ↩︎
  3. I can only imagine how much work it would be should I end up needing to clear a negative balance in a BMO Investorline Estate account. I wouldn’t know where to begin, ↩︎
  4. In my case, the estate tax return had a refund. Not really sure why, one would have presumed that paying thousands of dollars to an accountant would result in a penny-perfect return, but you’d evidently be wrong about that. ↩︎

DIY Decumulation: Expect Delays, Plan Accordingly

RobHLeave a comment

Something I never paid much attention to when I was building my retirement savings were the delays built into the system when it comes to moving money around. The Mechanics of Getting Paid in Retirement: 2026 Edition shows the steps I use to get a monthly paycheque, but it doesn’t show the delays. When I was working, I could predictably expect a paycheque twice a month. No guesswork. Now that I rely on these money movements to do things like pay bills, I’ve become a lot more attentive to where things slow down. Stressing about them isn’t helpful, but knowing about them in advance means you can build them into your plan so you don’t get caught in a cash flow crunch.

I should preface this by saying that I use Questrade and Wealthsimple for my providers, and how your provider handles things can be quite different, so take these as examples, not as absolutes. So where have I seen things slow down?

Time between selling an asset and having useable cash

Here I’m talking about cash as cash, not cash to immediately do another trade, i.e. sell ETF “a” and then use the proceeds to buy ETF “b”. For that example, I think most brokers allow you to sell to buy immediately after the trade executes, at least in my experience.

Here I’m talking about selling ETF “a” so you have the cash to pay your credit card balance. This is usually a multi-step process. The first step is having access to the cash you gain from the proceeds of a sale. This is generally speaking a business day after the trade executes. So if you sell on Monday, the cash appears in your account on Tuesday. If you have a margin account (which I do for my non-registered holdings), then it has the nice side benefit of providing access to the cash immediately after the trade executes.

So now that the cash is there in your trading account, you then have to get it to a place where you can spend it. And here there will be a lot of variability depending on who your broker is, who you bank with, and how you actually move the money (EFT, wire transfer, physical cheque).

For me, I use EFT withdrawals to my CIBC chequing account. And this has delays too.

As an example, I executed a trade in my Questrade non-registered account to help fund my December paycheque.

  • December 23rd: sold some HXT in the morning, immediately requested a withdrawal to my CIBC account using an EFT. The money was available instantly because I have margin in that account.1
  • December 29th: deposit received to my chequing account
  • # of business days: Dec 23rd (0.5) Dec 24th(1), December 29th (2)= 2.5 days to get my $$$

I also sold some funds in my Wealthsimple account on December 23rd. I wasn’t able to withdraw anything until the following day since this account isn’t a margin account. But on the 24th, when I made the request via EFT, the money appeared in my chequing account in minutes. This was 1.1 days2 to get my $$$$.

I do recall when I managed my parent’s BMOI account cash in a non-registered account could immediately be used for bill pay, cheque writing, eTransfers or ATM withdrawals, thanks to their “AccountLInk” service.

Delays in moving money between accounts at the same brokerage

In my VPW-driven decumulation methodology, I have a non-registered Questrade account that is exclusively used as the “cash cushion” — about 5 months of rolling average salary, invested in ZMMK and ICSH, two funds that are on my ETF All-Stars page. Every month, I either get paid from this account or I move money into it from my non-registered account. Getting paid undergoes the same delays as I mentioned above: about 2.5 days, but moving money into this account from another account (one would think) is instantaneous, no? No, not with Questrade.

Typically, it takes a day before the money becomes useable in the destination account. Not so with Wealthsimple, where transfers are instantaneous.

Delays in getting dividend payments

All ETFs publish their dividend schedule. For example, here’s what ICSH’S looks like:

“Ex-Date”, at least for my provider (Questrade) is the date used to indicate a “dividend event” notification. But “ex-date” isn’t when you should look for your dividend payment; you have to own the ETF in question by ex-date to take part in the next dividend payment. And so “Payable Date” is the one of interest, and the lag between the ex-date and the payable date is highly dependent on the ETF in question. Since most of my ETFs pay out either quarterly or monthly, often declaring ex-dividend on the last business day of the month, the first week of January will be active with new dividend funds rolling into my various accounts.

Delays: Just Roll with it

While I do find it irritating that my own money gets tied up for days at a time for no discernible reason, I’ve adapted my expectations accordingly and don’t worry about it. In the early days of retirement, be aware that things may not happen as quickly as you expect, so it’s probably a good idea to have a bit of cash flow leeway in the first month or two as you work out the kinks in your own decumulation system.

  1. And no, I don’t get charged interest when I do this. I’m not sure why, but if I did, I would simply wait a day. I just like being able to make the move in the moment — still logged in, the amounts are fresh in my mind…. ↩︎
  2. Fast transfers seem to be part of the Wealthsimple ethos. ↩︎